Postal application and Certified True Copies
Table of Contents
- Who can certify my ID as "True Copies?"
- What Does The Certifying Person Need to Do?
- Where do I need to send the certified true copies of my ID and original completed consent form?
- What if I cannot meet the requirements?
- What are "Certified True Copies?"
- Can I send in my certified true copies completed informed consent form via fax or email?
In some cases, a candidate will need to provide their evidence of identity using a postal submission and certified true copies of their identity.
As a security measure, we require a notary or authoritive person to certify your ID as a way of ensuring that your ID belongs to you and has been provided in person by you.
We are unable to finalise lodgement until we receive your certified true copies of your ID.
Who can certify my ID as "True Copies?"
Occupations Who Can Certify True Copies:
- Legal practitioner
- Medical practitioner
- Patent attorney
- Trade marks attorney
- Veterinary surgeon
Additional Persons Who Can Certify True Copies:
- Agent of the Australian Postal Corporation who is in charge of an office supplying postal services to the public
- Australian Consular Officer or Australian Diplomatic Officer (within the meaning of the Consular Fees Act 1955)
- Bank officer with 5 or more continuous years of service
- Building society officer with 5 or more years of continuous service
- Chief executive officer of a Commonwealth court
- Clerk of a court
- Commissioner for Affidavits
- Commissioner for Declarations
- Credit union officer with 5 or more years of continuous service
- Employee of the Australian Trade Commission who is: (a) in a country or place outside Australia; and (b) authorised under paragraph 3 (d) of the Consular Fees Act 1955; and (c) exercising his or her function in that place
- Employee of the Commonwealth who is: (a) in a country or place outside Australia; and (b) authorised under paragraph 3 (c) of the Consular Fees Act 1955; and (c) exercising his or her function in that place
- Fellow of the National Tax Accountants’ Association
- Finance company officer with 5 or more years of continuous service
- Holder of a statutory office not specified in another item in this Part
- Judge of a court
- Justice of the Peace
- Marriage celebrant registered under Subdivision C of Division 1 of Part IV of the Marriage Act 1961
- Master of a court
- Member of Chartered Secretaries Australia
- Member of Engineers Australia, other than at the grade of student
- Member of the Association of Taxation and Management Accountants
- Member of the Australian Defence Force who is: (a) an officer; or (b) a non-commissioned officer within the meaning of the Defence Force Discipline Act 1982 with 5 or more years of continuous service; or (c) a warrant officer within the meaning of that Act
- Member of the Institute of Chartered Accountants in Australia, the Australian Society of Certified Practising Accountants or the National Institute of Accountants
- Member of: (a) the Parliament of the Commonwealth; or (b) the Parliament of a State; or (c) a Territory legislature; or (d) a local government authority of a State or Territory
- Minister of religion registered under Subdivision A of Division 1 of Part IV of the Marriage Act 1961
- Notary public
- Permanent employee of the Australian Postal Corporation with 5 or more years of continuous service who is employed in an office supplying postal services to the public
- Permanent employee of: (a) the Commonwealth or a Commonwealth authority; or (b) a State or Territory or a State or Territory authority; or (c) a local government authority; with 5 or more years of continuous service who is not specified in another item in this Part
- Person before whom a statutory declaration may be made under the law of the State or Territory in which the declaration is made
What Does The Certifying Person Need to Do?
The Certifying Person must:
- write on the copy "This is a true copy of the original documents sighted by me";
- sign and print their name;
- provide a contact telephone number;
- state their profession or occupation group;
- write on the copy the date certified
- list the appropriate registration number; and
- affix the official stamp or seal of the certifier's organisation on the copy (if available).
Photocopies of previously certified documents will not be accepted.
Where do I need to send the certified true copies of my ID and original completed consent form?
Send in the signed and dated Informed Consent Form and Certified True Copies of ID (in original hard copy) to:
NCC Completed Forms
PO Box 10091 Adelaide BC
What if I cannot meet the requirements?
If you cannot meet the minimum ID requirements please contact firstname.lastname@example.org.
Please note: You still will need to obtain 4 types of ID certified as a true copy.
Please ensure that by providing the 4 types of ID we can verify:
- Your full name;
- Your Date of Birth; and
- A photo that needs to be contained on at least one of the ID you have provided.
All of these supplied document will need to be certified.
What are "Certified True Copies?"
A certified copy or 'notarised' true copy is a direct photocopy of the original document, which has been certified as a true and an accurate copy by a person authorised to witness and certify documents.
To be accepted as a valid "Certified True Copy", the certification date on the documents needs to be within 3 months of the lodgement of the police check application.
Can I send in my certified true copies completed informed consent form via fax or email?
As per our compliance and legal requirements, we require you to send in the signed and dated Informed Consent Form and Certified True Copies of ID to:
NCC Completed Forms
PO Box 10091 Adelaide BC
We cannot accept applications via fax or email. For privacy reasons, we will delete or shred this information as it is an unaccepted form of lodgement.
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